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Cabarrus Magazine

Cabarrus County Launches e-Records for Land Transactions

Feb 12, 2015 02:15PM ● By Jason Huddle

CONCORD – The Cabarrus County Register of Deeds Office records approximately 30,000 land records each year. This is in addition to other vital records, such as birth, death and marriage certificates. Late last year, Cabarrus began processing land record documents electronically. On Wednesday, February 11, Cabarrus County Register of Deeds Wayne Nixon hosted a kick-off event to recognize the addition of e-records. Representatives from Simplifile, the company hosting the e-record services, demonstrated how the system works. Representatives from the Register of Deeds Office showed how the County integrates e-records, and discussed policies and procedures for e-recording.

Among the presenters was Ozie Stallworth, electronic notarization and notary enforcement director for the N.C. Department of the Secretary of State. He spoke to the efficiencies and successes of the e-record system. "North Carolina is a model for the nation,” said Stallworth on the State’s push for e-records. “There is a 100 percent success rate with e-recording. We’ve not seen losses or complaints. The story Register of Deeds offices tell are ones of great success--they are using it for 25 percent of documents.”

Stallworth also stressed the importance of communicating details of the e-recording process to the legal community. Many of the event’s attendees were representatives from local law offices and judges.  “We encourage you to see how e-recording can have a positive impact on your business,” said Stallworth.

Cabarrus County added e-recording capability to meet the service needs of our digital society, including easy accessibility and faster service through improved processes. E-recording is the process of submitting and recording land record documents electronically. Document submitters scan and upload documents to their computers, and send them safely and securely to the County using the Simplefile system. The Register of Deeds Office records the documents and send them back to the submitter. The process takes just a matter of minutes.

E-records offer several benefits to users. Physical documents never leave the office of the preparer, which reduces security threats and e-records are quicker, which means funds sooner release of funds to the seller or borrower. Simplifile handles payment of recording fees and taxes are through their Automated Clearing House (ACH) process, which securely withdraws funds and sends them directly to the County.

For more information on e-records, contact the Cabarrus County Register of Deeds Office at 704-920-2112 or visit www.cabarruscounty.us.

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